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Access to Student Records

ACCESS TO STUDENT FILES

 

The Family Educational Rights and Privacy Act (http://www.ccm.edu/admissions/recordsRegistration/confidentiality/ferpainformation.aspx) affords students certain rights with respect to their education records.  These rights include:


(1) The right to inspect and review one’s education records within 45 days of the day the college receives a request for access. Students who wish to inspect/review their academic records must fill out and sign a request form in the Office of Records and Registration.  The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.


(2) The right to request the amendment of one’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

A student who wishes to ask the College to amend a record should write the College official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.

If the College decides not to amend the record as requested, the College will notify the student in writing of the decision and the student’s right to a hearing re­garding the request for amendment.  Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.


(3) The right to provide written consent before the College discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without con­sent. 


(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA.  The name and address of the Office that administers FERPA is:


Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC  20202-5901

 

At its discretion, the County College of Morris may provide “directory information” in accordance with the provisions of FERPA.  Directory information is defined as that information which would not generally be considered harmful or an invasion of privacy if disclosed.  Designated directory information at the County College of Morris includes the following: Name; email address; major field of study; participation in officially recognized activities and sports; weight and height of members of athletic teams; dates of attendance; degrees and awards received; enrollment status (full/part time).  Students may block the public disclosure of directory information by notifying the Office of the Vice President for Student Development and Enrollment Management in writing.    Such requests must be filed within the first two weeks of the Fall or Spring semester and will remain in effect until removed by the student in writing.

 

Questions regarding The Family Educational Rights and Privacy Act should be directed to Michele M. Dunn, Registrar (973-328-5200 or registrar@ccm.edu ).