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Instructions for Graduates

 

A ceremony befitting the dignity of the occasion has been planned for you. Since there is no rehearsal, please read the following instructions carefully:


1) Arrival Time: 6 p.m.

The ceremony begins promptly at 7 p.m. but you must be in your assembly room (see below) already dressed in your cap and gown no later than 6 p.m. (allow time for traffic) to await instructions from your room usher. Please leave valuables and your gown box at home as there is no place to store them. If you have reason to believe the college might be closed for an emergency, check the website at www.ccm.edu, or call the emergency closing number 973-328-5580.

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2)
Assembly Rooms:
Assignment to assembly rooms is alphabetical by last name within college divisions according to your major (your appropriate division and degree can be found at www.ccm.edu/gradnew/programs.aspx). Help in identifying your room will be available in DeMare Hall, Room 201 before the procession begins. When in the assembly room you will receive a diploma card to fill out.

Liberal Arts (including all degrees or certificates)
A – D      (DH 253) 
E – H       (DH 259)
I – M       (DH 261)
N – Q      (DH 263)
R – U      (DH 265)
V – Z      (DH 267)

Health and Natural Sciences (including all degrees or certificates)
A – H      (CH 255)
I – P       (CH 257)
Q – Z      (CH 259)

Business, Mathematics, Engineering and Technologies (including all degrees or certificates)
A – D      (CH 261)
E – I        (CH 263)
J – N       (CH 265)
O – Z      (CH 267)

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3) Honor Society and Potential Honors and Merit Designees

  • Honor Society stoles (PTK and ABG) were handed out at induction ceremonies. If you did not attend, please contact the Office of Campus Life at 973-328-5225 to pick up your stole. If you have lost yours, contact the Office of Campus Life at 973-328-5225 to purchase another. Stoles will not be available on the day of commencement. 
  • Potential Honors and Merit Designees for May graduates will be notified by official letter. January 2014 and August 2013 graduates should have already received their letters. August 2014 candidates will receive their letters in early September. Honors and merit regalia (collar or braid) will be distributed in DeMare Hall, Room 201 from 6 – 6:45 on graduation night. The collar or braid must be returned to the Office of Records and Registration (in the Student Community Center, Room 220) following the ceremony and before receiving your diploma.

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4) NJ STARS regalia (braid) will be distributed in room DeMare Hall, Room 201 from 6 – 6:45 on graduation night. The braid is yours to keep.

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5) Processional:
The procession will move from the Academic Science buildings along the outside walk and enter the HPE building through the front doors. Candidates will remain standing during the processional until the platform party is seated. Seating is as follows:

 

 

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6) Recognition of Candidates:
Honors and merit candidates will be recognized first. President Edward J. Yaw will be asked to confer the certificates and degrees. Certificate candidates will be recognized second. All candidates, including honor and merit candidates, will stand as a group when called upon. After Dr. Yaw confers the degrees, the group will be seated. Tassels will remain on the right side throughout the ceremony.

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7) Presentation of Individual Graduates:
Dr. Yaw will ask an usher to escort graduates, one division at a time, to the stairs at the right of the platform. At the bottom of the stairs you will hand your diploma card (which you received in the assembly room) to the reader. When your name is read, cross the platform, receive a diploma cover from the president, continue across the platform, down the stairs on the far side, and return to your seat.

  • A professional photographer will take two photos. The first photo will be of each graduate shaking hands with Dr. Yaw. The second photo will be taken as you exit the platform, holding your diploma. In June, you will receive a letter from the photographer and a proof of your photos with an order form. To view your photos online you need to register at www.gradimages.com/register.cfm. For further information regarding your on-line photos call 800-424-3686.
  • Please ask your guests and relatives not to approach the platform during the ceremony to take photographs. A roped section, to the left of the stage (see diagram above*), will be designated for guests wishing to take photographs as you cross the stage. Please ask your guests to be considerate of others and to wait until you are approaching the stairs before entering the designated photography area, and to exit immediately to allow other guests the same opportunity.

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8) Recessional:

Everyone stands at the end of the ceremony. The grand marshal will lead the recessional. Graduates, following ushers, will exit via the center aisle. Please ask your guests to remain in place until graduates have exited the gymnasium and not to block the aisles to take photographs.

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9) Diplomas:

Diplomas will be distributed at the Office of Records and Registration, Student Community Center, Room 220, during the one-hour period following commencement. The Office of Alumni Relations will be selling diploma frames at that time as a fundraiser.

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10) Reception:

There will be a reception for graduates and their guests in the Student Community Center, Davidson Rooms, immediately following the commencement ceremony. The president, trustees, faculty and administrators will be on-hand to offer congratulations.