Can any student apply for a job on campus?
Every year, nearly 200 students work on campus in a variety of positions in more than forty different departments and areas. Eligible students are those who are enrolled at CCM at least half time (6 credits).
Note: Students on F-1 visas must be enrolled full time and summer student employees need not be attending in the summer but must be registered to be half time for the fall.
What kinds of positions are available for present students?
Student aide positions may be clerical, lab-related, technical, academic
(tutoring), among others.
Where do students go to apply for jobs?
Interested students apply through the Office of Career Services and Cooperative Education in Cohen Hall B236. Applications are available there and in the Financial Aid Office in Henderson Hall.
CCM has two distinct student employment programs having different eligibility requirements but similar job opportunities. The Federal Work-Study Program supports student employees who receive financial aid and are "awarded" part-time employment as part of their aid package. The college-funded Student Aide Program employs students who are not financial aid recipients. The Office of Career Services and Cooperative Education, in cooperation with the Financial Aid Office, administers both.
What is the Federal Work-Study Program?
Federal Work Study (FWS) is a need-based financial aid award available to United States citizens and permanent residents. Students apply and, if eligible, are awarded work-study that is based on individual financial need. FWS students may earn up to the amount of their award, as specified by the Financial Aid Office, during the summer and/or academic year. (Financial aid application forms are available in the Financial Aid Office)
How is the Student Aide Program different?
The Student Aide Program is funded as part of the college’s operating budget and is based on institutional guidelines. Students who are US citizens, permanent residents, or who are on F-1 visas and who are not eligible for Federal Work-Study may apply for campus employment in the Office of Career Services and Cooperative Education.
What happens when a student applies for employment?
The Office of Career Services and Cooperative Education determines which employment program the student is eligible for and then discusses available positions with the applicant. Students are referred to department supervisors for interviews after which the students return to the Office of Career Services and Cooperative Education for hire or for further referrals.
Can a student ask to be placed in a specific job or department on campus?
Special requests made by students and/or departments are considered whenever possible.
Is it possible to work in an off campus community agency?
Federal Work Study students are encouraged to consider off-campus employment in community service agencies. These positions can prove to be personally enriching as they involve work which primarily benefits the community while providing students with valuable exposure to professional contacts.
How do students obtain off-campus FWS placements?
Referrals to eligible placements (defined by federal guidelines) are made through the Office of Career Services and Cooperative Education.
Can students earn academic credits for their work experiences?
If a student’s position is related to his/her academic program and career goals, the student may be in a position to earn academic credit for the work experience through the College’s Cooperative Education/ Internship Program. Further details are available through the Office of Career Services and Cooperative Education, Cohen Hall B236
What happens after a student receives an offer of a job?
Students return to the Office of Career Services and Cooperative Education to complete the following forms:
- College Application for Employment
- Employment Agreement
The student is given "Work Assignment" and "Recommendation for Employment" forms and directed to Human Resources to complete W-4 and I-9 forms.
How do students know what their job responsibilities are?
There is a job description on file in the Office of Career Services and Cooperative Education for every position on campus. Students may want to review the descriptions of positions in which they are interested. Students are also encouraged to ask questions during their interviews and supervisors are advised to thoroughly describe position duties before making job offers.
How are student workers supervised?
Every student is supervised by a college administrator, faculty member, or staff member within the department to which they are assigned.
How many hours a week can students work?
Nineteen and one-half (19.5) hours is the maximum permitted when classes are in session.
Are there times when students cannot work?
Students are not permitted to work when they are scheduled to be in class.
Can they work more hours during the semester break?
During breaks and vacations, if the department has need of the student’s services and funds are available, a student may work up to 35 hours per week.
Can students work during the summer months?
In order to work during the summer, a student must be planning to enroll at CCM for at least six credits in the fall semester. Students who do not intend to enroll in the fall or who plan to take fewer than six credits cannot work during the summer.
How much are students paid per hour?
All students are paid $7.00 per hour, with the exception of Disabled Student Assistants
and some technical and lab assistants who earn $8.00 per hour.
How much money can a student earn?
Federal Work-Study students may earn up to the amount of their FWS awards. Whether or not a student earns the full amount of the award depends upon the number of hours worked and the length of employment. Earnings of non-work study students are limited only by the students’ availability and the needs and fiscal resources of their departments.
Who keeps track of a work-study student’s earnings?
The Financial Aid Office monitors the earnings of work-study students, however, students and their work supervisors are also asked to track earnings and to adjust work schedules when necessary to ensure that work-study awards are not exceeded. Supervisors and students are notified when students’ work-study awards are within $200 of being exhausted. Students are removed from the federal program when their awards are fully earned.
Do all student employees use the same timesheet?
Students must complete timesheets specific to their departments and to their particular employment programs. Federal Work-Study students complete green timesheets while students on the Student Aide Program use yellow timesheets.
Where do students get these timesheets?
Each department has a supply of timesheets for its own student employees. A master copy can be obtained from Career Services, and then duplicated on the appropriate color paper by the Print Shop.
Who signs student timesheets?
Students and supervisors sign timesheets verifying that the hours recorded were actually worked and that students did not work when they were scheduled to be in class.
When and where are completed timesheets turned in?
Every two weeks, FWS students submit their green timesheets, by way of their supervisors, to the Financial Aid Office while the yellow timesheets of non-work-study students are sent, by supervisors, to the Payroll Department.
What if a timesheet is late or incomplete?
Late timesheets and those that are not completed accurately and/or signed will not be processed.
Are students paid for holidays?
Students are not paid for holidays, sick days, vacations, breaks, or lunch time.
When do student workers get paid?
It generally takes four weeks for students new to the college payroll to receive their first pay checks - two weeks to work and to submit a timesheet then two weeks for payroll to prepare the checks.
Where do students get their paychecks?
Student paychecks are distributed through individual departments along with those of other employees. After payday, paychecks are returned to the Payroll Office in Henderson Hall (HH 117) and can be picked up there.
Do students automatically keep their jobs all year?
Students must re-apply for employment at the beginning of the summer and again at the start of the academic year through the Office of Career Services and Cooperative Education. Work-study eligibility, seniority, and work performance may be considerations in the rehiring of a student. Whenever possible, students are re-employed in their current positions.
Can students change their jobs?
Changes in job assignments may be considered at the start of new employment periods.
Can students lose their jobs during the year?
Each student signs an "Employment Agreement" agreeing to abide by specific employment standards. Students may be dismissed "for cause" from their positions for the following reasons:
- Misuse of confidential or privileged information.
- Failure to reasonably carry out tasks required for the position.
- Failure to perform work in a competent and diligent manner.
- Failure to maintain full-time student status (students on F-1 visas) and at least half-time status (US citizens or permanent residents).
- Being found guilty of acts of racial discrimination, sexual harassment, or other serious conduct code infractions.
- Misuse, misappropriation , or theft of college property.
- Falsification of college documents, timesheets, etc.
- Excessive tardiness.
- Unexcused absences from position for more than three consecutively scheduled workdays.
OTHER QUESTIONS??
Questions concerning the College’s Student Employment Programs should be directed to the Office of Career Services and Cooperative Education in Cohen Hall B236, 973-328-5245.
Guidelines are subject to change as situations warrant and as government regulations require.
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