As County College of Morris (CCM) begins to return to campus, the college continues to prioritize the health and well-being of employees, students and visitors by following governmental regulations, guidance from the Centers for Disease Control and Prevention and other organizations, along with recommendations from faculty, staff and students.
The past several months certainly have been challenging and things on campus will look different. Working together, however, CCM will get through these changes and continue to offer a high-quality teaching and learning environment, while helping to protect the campus community.
Plan to Return to Campus
The methodology used to develop CCMâ€™s Plan to Return to Campus consisted of abiding by governmental regulations and adhering to guidelines established by the Centers for Disease Control and Prevention (CDC), Occupational Safety and Health Administration (OSHA), Society for Human Resource Management (SHRM), and the Association of Physical Plant Administrators (APPA). Information provided by the following organizations also is incorporated into CCMâ€™s plan: New Jersey Council of County Colleges (NJCCC), The Office of the Secretary of Higher Education (OSHE), the American Association of Community Colleges (AACC), the Association of Community College Trustees (ACCT), Achieving the Dream (ATD), Section 504 of the American with Disabilities Act, the North American Industry Classification System (NAICS), National Junior College Athletic Association (NJCAA), the ASPEN Institute and other organizations.
The Township of Randolph Department of Public Health, the Morris County Department of Public Health, Morris County Office of Risk Management and the college medical advisor were also essential in the development of CCMâ€™s Plan to Return to Campus.
Significant recommendations also included in the plan came from faculty, staff and students during all-employee, faculty, staff and student online meetings. Additional meetings were held with CCMâ€™s bargaining unit presidents, and department chairpersons and assistant chairpersons. Other important recommendations incorporated into the plan came from members of CCMâ€™s College Council, which includes employees and students, who served on the three ad-hoc task forces for reopening.
Testing is not required to return to the campus. However, each person who comes to campus will be screened and have their temperature checked before entering any building. Anyone who feels ill should stay home and may be asked to provide medical clearance before they can return to campus.
All employees and students will be required to:
- Participate in the college virtual orientation
- Wear a face covering that covers your mouth and nose when around others
- Wear a college-issued identification badge
- Be screened upon entry to any building, including having their temperature checked
- Follow social distancing measures while on campus
- Monitor their health daily
- Employees should notify their supervisor and Human Resources if they exhibit COVID-19 symptoms
- Students should notify the Office of Student Development and Enrollment Management if they exhibit COVID-19 symptoms
An appropriate face covering should be made of cloth and cover both your mouth and nose. and adhere to CDC guidance, which notes that masks that have exhalation values or vents do not provide proper protection. According to the Centers for Disease Control and Prevention (CDC), the spread of COVID-19 can be reduced when appropriate cloth face coverings are used along with other preventive measures, such as social distancing, frequent hand washing, and cleaning and disinfecting frequently touched surfaces.
Employees whose own health or safety is at risk while wearing masks should discuss an alternative assignment with their supervisor and Human Resources.
Students whose health or safety is at risk while wearing masks should discuss alternative options with the Division of Student Development and Enrollment Management.
If you are working alone in your office, you do not need to wear a face covering. However, if you leave your office and there is any possibility of being near other people, such as in a hallway, you need to wear a face covering.
The college will provide a washable face covering to any employee or student upon request at the screening locations. Disposable masks will be provided should an individual forget to bring one to campus or should their face covering break while on campus. During the evening, masks will be available at the Public Safety office.
Visitors who need a face covering will be able to obtain a mask when they check in with Public Safety.
Wash your hands often with soap and water for at least 20 seconds especially when in a public place or after leaving a public space and after blowing your nose, coughing or sneezing. If soap and water are not readily available, use a hand sanitizer that contains at least 60 percent alcohol. Avoid touching your eyes, nose, and mouth with unwashed hands.
Also be sure to:
- Cover your nose and mouth when sneezing or coughing
- Replace handshakes with head nods and waves
- Avoid using other peopleâ€™s phones, desks, offices or other work tools and equipment
- Monitor your health daily
Gloves needed for instructional purposes will be provided by the college and made available in classrooms and labs. The Centers for Disease Control and Prevention notes that gloves outside of caring for a sick individual, when disinfecting or in certain laboratory settings do not protect you from getting COVID-19. The best way to protect yourself is to regularly wash your hands with soap and water for 20 seconds or use hand sanitizer containing at least 60 percent alcohol.
Disposable face coverings and gloves should be discarded properly in a trash receptacle or taken home for discarding.
Employees, along with students, are required to:
1) Participate in an online orientation before coming to campus
2) Wear a face covering that covers both the mouth and nose
3) Practice social distancing by staying at least six feet apart from other people
4) Wear a college-issued ID badge
5) Consent to being screened and having their temperature checked before they enter any campus building
Faculty members decide the format of the classes they teach and decide whether they wish to return to campus.
Staff, who can work remotely, also have the option of exercising a flexible schedule that allows them to work on the campus, from a remote location, or by using a hybrid model. Staff should work with their supervisor to determine their fall schedule. Staff who work remotely also are permitted to change their schedule if possible and necessary and should work with their supervisor to make any changes.
Most student services at CCM, will continue to operate remotely. Those who want to meet in-person will be asked to make an appointment in advance.
In-person counseling, advising and transaction services will remain available on a limited basis for Accessibility Services, Admissions, Bursar, Campus Life, Career Services, Counseling Services, the Educational Opportunity Fund Program, Financial Aid, Records and Registration, TASC, the Testing Center and Transfer Services. Students should contact these departments by telephone or email first before coming to campus for assistance. A directory of departmental emails and phone numbers can be found on the CCM COVID-19 Information and Resource Center.
Campus meetings, such as College Council and employee meetings, will be held via web conference platforms. Face-to-face meetings will be held only if no other reasonable alternative is available or practical. Employees who must schedule an on-campus meeting must gain approval from their supervisor/dean.
College-sponsored events and programs will be held virtually wherever possible and follow Centers for Disease Control and Prevention guidelines and abide byÂ federal, state and local requirements.
According to the collegeâ€™s Infectious Disease Control Policy for Employees, employees are not permitted to travel out of state for college purposes without approval from their respective vice president.
Those who travel for personal reasons to locations designated by the Centers for Disease and PreventionÂ or the State of New Jersey as a threat are required to notify their vice president and the Office of Human Resources upon their return. These employees will be required to quarantine. If their job allows, the employee can work remotely. Those who cannot work remotely, such as those in Plant and Maintenance and Public Safety, may use accrued time off to be paid.
Employees should check the collegeâ€™s COVID-19 Information and Resource Center regularly for updates.
Cohen Cafe is open with a limited menu to adhere to social distancing. We will provide grab-and-go (packaged or pre-wrapped) options only.
Monday – Thursday: 8:00am – 6:00 p.m.
Friday: 8:00am – 2:00 p.m.
The campus community will be provided with updates and any changes through campus emails, notices in the CCMemo and posts on the collegeâ€™s COVID-19 Information and Resource Center.
Updates will be communicated by CCM President Anthony J. Iacono to faculty and staff through regular web conference meetings, emails, notices in the CCMemo and posts on the collegeâ€™s COVID-19 Information and Resource Center. Vice Presidents will hold regularly scheduled web conference meetings with division employees. Faculty and staff also can contact the Vice President of Human Resources and Labor Relations at firstname.lastname@example.org with any questions or situations they may encounter or speak with their vice president.
Classes will take place in one of three formats:
- Hybrid with a portion of instruction taking place on campus and the remainder online
- Online classes that do not require participation on specific days and times
- Remote classes that are held virtually and consist of scheduled, required attendance on a web conferencing platform
During the Fall 2020 Semester, no matter which mode of learning you are enrolled in (hybrid, online or remote), you need to make sure that you have access to appropriate technology devices to perform your course requirements. In particular, make sure you have access to a desktop, laptop or tablet that has audio and video capabilities, such as a webcam and microphone.Â Also, check your Internet connectivity to make sure it is stable and adequate. The college will continue to provide information about options for low-cost Internet connectivity, such as through EveryoneOn.org. Additionally, the college will maintain an inventory of laptops and webcams to lend out to students who do not have their own reliable devices. Students can contact Tascplus@ccm.edu if they need assistance.
CCM awards nearly $12 million in financial aid and scholarships each year. It also is administering the federal CARES program that provides emergency financial aid grants to eligible students from the spring 2020 semester who have enrolled for the fall and whose lives have been disrupted by COVID-19 to cover expenses such as food, housing, class materials, health care, childcare and technology. To find out what is available and apply for funding, visit www.ccm.edu/admissions/financialaid/.
The Campus Store will be open on a limited basis. Capacity will be limited in accordance with current state regulations for retail establishments with capacity controls in place at the store entrance. Textbook purchases will be made through counter service. Clothing purchases will be made upon request at the counter; fittings will not be available for clothing; and garment returns will be quarantined for seven days. In-store pickup for online orders will be offered with the pick-up location outside of the Student Community Center. Students should avoid delays in purchasing textbooks and other learning materials by ordering them online at bookstore.ccm.edu/.
Faculty office hours will be scheduled on a regular basis or by appointment and identified in the course syllabus. Students are to encouraged to contact their professor directly or refer to the course syllabus.
Due to the COVID-19 pandemic, during the Fall 2020 Semester, with the exception of ESports, all of CCM’s intercollegiate sports (Menâ€™s and Womenâ€™s Soccer, Volleyball, Menâ€™s and Womenâ€™s Basketball, Golf, Softball, and Baseball) will begin after January 1, 2021. Student-athletes should contact the Office of Athletics at email@example.com for more information regarding individual sports schedules including workout, strengthening, practice, and competition schedules.
The majority of CCM’s student support services will continue operating remotely with very limited on-campus hours of operation. Most student support services will maintain hours of operation on-campus on Tuesdays, starting on September 8, 2020, from 8:30 a.m. – 4: 30 p.m.Â Students should call or email the department they are trying to reach before coming to campus. A list of campus department phone numbers and emails can be found on the college’s COVID-19 Information and Resource Center.
The Tutoring Center will provide full remote tutoring, including both SmartThinking contracted tutoring and organic CCM tutoring. Limited in-person supplemental instruction and tutoring will be provided by appointment.
In compliance with state guidelines and in keeping with the institution’s objective of maintaining the health and well-being of our students and employees, student clubs will continue to operate remotely and all printed student media will be available digitally only. To join a club, contact Campus Â Life at firstname.lastname@example.org.
The Office of Counseling and Student Success provides a number of services, including online individual counseling and a virtual space to discuss current events, learn coping strategies and connect with the CCM community. To take advantage of any of the officeâ€™s services, email email@example.com.
The Academic Success Center (TASC) supports students in their quest for academic achievement by providing thoughtful interventions, individualized services and connections to counseling and other support services. To obtain assistance, email firstname.lastname@example.org for assistance.
A number of other community, medical and mental health resources also can be found on the CCM COVID-19 Information and Resource Center.
Students who have a break between classes are not permitted to remain in any building; they can go outside maintaining social distancing measures, sit in their vehicle or make other arrangements.
The collegeâ€™s â€śInfectious Disease Control Policy for College Employees,â€ť adopted by the Board of Trustees, states that during an infectious disease outbreak, it is critical that employees do not report to work while they are ill. Should they become ill while at work, they are required to inform the office of their vice president and Human Resources before they leave campus. The Centers for Disease Control and Prevention recommends that people with an infectious illness such as the flu remain at home until at least 72 hours after they are symptom free without the use medications.
The collegeâ€™s â€śInfectious Disease Control Policy for Studentsâ€ť states that students who become ill while at school should contact the Office of Health Services for guidance on how to address their medical condition in relation to their academic responsibilities.
Anyone who tests positive for COVID-19 or thinks they might have COVID-19 should stay home, monitor their symptoms, separate themselves from other people as much as possible and stay in touch with their health care provider.
Any individual exhibiting COVID-19 symptoms will be asked to leave campus immediately and urged to notify their healthcare provider. If an individual is unable to leave campus immediately, the individual will be asked to isolate in a restricted private space until transportation off-campus is available. Such quarantine space will not be occupied by other individuals until the college can appropriately disinfect the space.
If you have been in close contact with anyone who has COVID-19, Centers for Disease Control and Prevention guidelines state that you should quarantine for 14 days after your last contact with that person and monitor your health.
College administration will inform the college community through campus email regarding Â a case when someone has tested positive.
In the event an employee or student tests positive for COVID-19, the local public health department officials in the town in which the employee or student resides will be contacted to conduct tracing and notify anyone who may be considered at risk.
The Division of Business and Finance has developed a comprehensive plan to provide for ongoing deep cleaning and sanitizing to ensure facilities are maintained and ready for use, conform to Centers for Disease Control and Prevention (CDC) guidelines and comply with all applicable federal, state, county and local regulations.
In classrooms, labs and other shared spaces, seats, tables, desks, doorknobs and all other high touch/contact surfaces will be disinfected throughout the day.
Individual and shared offices will be disinfected daily including such items as doors and handles, ledges, windowsills, and trash and recycle cans will be emptied. All other areas of an office will be the responsibility of the office occupant. Disinfecting cleaning materials will be made available to staff and faculty so they may clean their own areas.
To limit transmission through HVAC systems, the campus is utilizing an ultraviolet (UV) air handler disinfection system that has been installed in many of the large air handlers in Cohen Hall, Sheffield Hall, Learning Resource Center, Health, Physical Education building and Student Community Center. They will operate 24 hours a day seven days a week.
The HVAC system also will run on a more-than-normal outside fresh air mode to allow for maximum outside air to enter the buildings. The campus additionally will maintain a schedule for diffuser and return grille cleaning and for changing filters. All replaced filters are to meet or exceed industry filtration ratings.
There will be hand sanitizer stations located throughout the campus. Tabletop dispensers have been added to supplement the wall-mounted units. The distribution of hand sanitizers through campus buildings will be periodically reviewed. In accordance with CDC recommendations, hand washing is the preferred method of hand cleaning. Hand air dryers will remain in place in the public restrooms. Hand sanitizers are installed in all public restrooms if an individual is uncomfortable with using the air dryer.
Disposable masks and gloves should be discarded properly in a trash receptacle or taken home for discarding.
The CCM Library will be open only to members of the CCM community and not to the general public to better ensure the safety of students, faculty and staff. Common use areas, such as computer carrels and open table seating, will be limited to approximately 50 percent of normal capacity.
Disinfecting materials will be made available for library patrons. Plant and Maintenance also will disinfect the area regularly.
The library will provide full digital/remote services for the CCM community to include digital texts, research assistance and bibliographic instruction, and the following in-person services to students, staff and faculty in accordance with the stateâ€™s multi-stage approach:
- Curbside pickup and delivery for book checkout (Stage 2)
- By appointment, socially distanced places to study or use computers (Stage 3)
- Subject to available space, a waiting area for students before and after taking part in on-campus learning experiences (Stage 3)
The college, along with the county, state and federal governments, offers a number of resources to assist people during this difficult time. A listing of resources can be found on the CCM COVID-19 Information and Resource Center. Included on that site are:
- Mental health resources for employees and students
- Food pantries and other related services for Morris County residents
- Employment resources
- Resources for those affected by COVID-19
- A full range of other resources
Those who want to visit the campus are asked to first make an appointment with the office or department where they wish to speak with staff. A listing of Departmental Emails and Phone Numbers can be found on the collegeâ€™s COVID-19 Information and Resource Center.
Upon arrival at the college, all visitors will be required to go to the Office of Public Safety, 675 Route 10 East, near Parking Lot 10, sign in and obtain a visitor identification badge, and, if necessary, obtain a disposable face mask.
All visitors will need to abide by the health-protection measures the college has put into place, which are to:
- Wear an appropriate face covering during their time on campus; one that covers both the mouth and nose
- Wear the ID badge provided by Public Safety
- Consent to being screened and having their temperature checked before gaining entry into a building
- Follow social distancing measures while on campus, keeping a minimum of six feet apart from other individuals
The CCM Library will be open only to members of the CCM community and not to the general public to better ensure the safety of students, faculty and staff.