TABLE OF CONTENTS
CHAPTER 1 – INTRODUCTION
CHAPTER 2 – BUDGET
- 02.01 Grant Development and Administration (6/1/2023)
- 02.02 The Chart of Accounts (7/25/2023)
- 02.03 The Budget Process (9/7/2023)
- 02.04 Budget Change Request (3/3/2023)
CHAPTER 3 – GENERAL ACCOUNTING
- 03.01 Fixed Assets – Overview (4/14/2022)
- 03.03 Reporting of Missing College Property; Equip & Furn (10/22/2020)
- 03.04 Fixed Asset Transfers (9/17/2020)
- 03.05 Fixed Assets – Trade-in on Purchases (3/19/18)
- 03.06 Fixed Assets – Authorization to Disassemble (4/15/2022)
- 03.07 Fixed Assets – Physical Inventory (10/15/2020)
- 03.08 Travel Request, Advance & Reimbursement Overview (3/19/18)
- 03.09 Travel Authorization/Cash Advance Request Form (2/8/17)
- 03.10 Check Request Procedure (10/20/2020)
- 03.11 Expense Reimbursement Form (9/17/2020)
- 03.12 Security of Cash and Check Receipts (9/22/2020)
- 03.15 Petty Cash Funds/Reimbursements (12/7/2021)
- 03.17 Invoice Approval (9/18/2020)
- 03.18 Balance Sheet Account Analysis and Reconciliations (3/16/18)
- 03.26 Off Campus Use of College Property (10/23/2020)
- 03.27 Safeguarding College Property/Assets (9/22/2020)
CHAPTER 4 – BURSAR
CHAPTER 5 – PAYROLL
- 05.02 Pension Reporting, PERS (4/18/2022)
- 05.05 Voluntary Payroll Deductions (4/28/2022)
- 05.07 Payroll Time and Attendance (9/3/2020)
- 05.08 Payroll Distribution (4/28/2022)
- 05.09 Direct Deposit (5/9/2023)
- 05.10 General Payroll Procedures (9/22/2020)
CHAPTER 6 – NO LONGER IN USE
CHAPTER 7 – RECORDS MANAGEMENT
- 07.01 Archival of Records (10/29/2020)
- 07.02 Destruction of Records (10/12/2020)
- 07.03 Destruction of Confidential Material (10/12/2020)
- 07.04 Retrieving Material from the Records Archive (8/10/2020)
- 07.05 Open Public Records Requests (2/24/2021)
- 07.06 Retention of Electronic Mail (E-Mail) (7/13/2020)
- NJ County College Records Retention Schedule
CHAPTER 8 – NO LONGER IN USE
CHAPTER 9 – PURCHASING
- 09.01 Blanket Purchase Orders (3/15/16)
- 09.03 Purchasing, Price Quotes Requirement (1/20/2021)
- 09.08 Acquisition of Capital Equipment (4/23/15)
- 09.09 Purchasing of Goods or Services (10/5/17)
- 09.10 Contracts Administration (10/5/17)
- 09.11 Purchasing Conflict of Interest (10/9/17)
- 09.13 Memorandum of Return (10/5/17)
CHAPTER 10 – RECEIVING & DISTRIBUTION
- 10.01 Receiving & Delivery of Purchased Goods (8/18/2021)
- 10.02 Equipment and Furnishings, Request for Disposal (7/21/2021)
- 10.03 Disposing of Surplus Property (10/20/2021)
- 10.04 Stationery Supply Requisition (7/27/2021)
CHAPTER 11 – PRINTING SERVICES
CHAPTER 12 – MAIL SERVICES
CHAPTER 13 – DEPT OF PUBLIC SAFETY
- 13.01 Emergency Evacuation (9/18/2020)
- 13.03 Handling Lost and Found Non-College Property (2/10/2022)
- 13.04 Campus Key Orders and Control (2/25/2020)
- 13.08 Student/Visitors Injury or Illness (4/11/2022)
- 13.11 Insurance Reporting Damage to College Prop (6/27/2019)
- 13.12 Access to College Bldgs and Facilities When Closed (6/27/2019)
- 13.13 Smoke Free Campus (4/26/2022)
- 13.14 Essential Employee Credentialing (7/31/2020)
- 13.15 Carbon Monoxide Detection (2/9/2023)
CHAPTER 14 – PLANT & MAINTENANCE
- 14.01 School Closing or Delayed Opening (2/14/2023)
- 14.02 Work Order Request (7/8/2019)
- 14.03 Vehicle Fueling and Bulk Receiving (2/21/2023)
- 14.05 Recycling (4/7/2021)
- 14.06 Maintenance of College Vehicles (2/7/2022)
- 14.07 Use of College Owned Vehicles (2/23/2021)
- 14.08 Good Housekeeping Practices at Maintenance Yards (2/10/2022)
- 14.10 Stormwater Pollution Prevention Plan (3/27/2023)
- 14.11 Refuse Container and Dumpster Maintenance (3/25/2022)
- 14.12 Vegetative Waste Standard Operating Procedure (3/25/2022)
CHAPTER 15 – SYSTEMS & MAINTENANCE
CHAPTER 16 – CUSTODIAL/GROUNDS MAINTENANCE
CHAPTER 17 – FACILITIES PLANNING & MANAGEMENT
- 17.01 Alterations, Renovations and Changes (9/8/2020)
- 17.03 Insurance Coverage for Special Events (12/7/2020)
CHAPTER 18 – CAMPUS STORE
- 18.01 Merchandise Receiving Campus Store (3/16/2021)
- 18.02 Customer Refund Campus Store (4/6/2021)
- 18.03 Special Order for Books (11/12/2020)
- 18.04 Estimating for Textbook Purchases (11/12/2020)
- 18.05 Textbook Adoption Procedure (11/19/2020)
- 18.06 Graduation Regalia (12/7/2020)
