Grant FAQs

The form can be found by going to the CTL Grants & Awards webpage.

The application and TRA (and backup documentation – airfare, hotel, car rental, Google Maps if using personal auto) with all signatures (Employee, Department Chair and Dean) must be submitted to CTL twenty (20) days prior to the event/conference, (no exceptions) for review and processing. Any bypass of the application process will lengthen the approval process.

The form must be typed. Each section is to be completed in its entirety.

No. All applications are submitted on a first come/first accepted basis, based on funding availability and if the application is completed correctly.

An email will be sent to the Professor and Department Administrative Assistant.

The “Proposal Description” information should include how the Project, Event or Conference supports the professor’s professional responsibilities. (Who, what, when, where why and how). “Objectives” should include what the professor expects to walk away with from the conference; will it help with their professional learning? “Benefits to the Department & CCM” should include what the professor and CCM will gain from the Professor attending the conference/event.

The professor should reference the CTL Mission Statement before completing this section. How does your conference align with the CTL Mission Statement and CCM Mission Statement?

The Mission Statement can be found on the CTL Home Page.

There is a cap of $1,000.00.

Once per academic year.

Since the funding is from CTL, the Professor is required to “Share” what was learned from the conference. This requirement can be fulfilled either by submitting an Article or Narrative to CTL to post on their webpage. The Professor may opt to facilitate a Learning Session/Workshop or a Presentation. The professor’s choice must be listed prior to attending the conference. If this section is blank, the application will be returned. Please note – the Proposal Description can be used as a basis for the Article/Narrative and the “Activities Attended and Value of Conference” statement, which is required for all out-of-state travel. The Professor can use the “Activities Attended and Value of Conference” Statement as their Article/Narrative.

The professor should go to the CTL Workshop Calendar found under Programs & Professional Learning, Professional Learning Events Calendar to see what dates and times are open. The Professor must submit three (3) choices of dates/times and call the Center for Teaching and Learning at extension 5315 to schedule. If the Professor is presenting to their department, the date of the meeting must be included in their reimbursement package via short note.

The Applicant, Department Chair and Division Dean sign the application.

The TRA is a best estimate of expenses only, with back-up documentation. The TRA must accompany the application. If the professor’s expenses exceed the $1,000.00 cap and they are also submitting a TRA within their department, they cannot duplicate expenses on the TRAs. The professor must choose what expenses they would like reimbursed by CTL, not exceeding $1,000.00. Please do your “due diligence” researching your expected expenses. If expenses exceed what the applicant originally proposed on the TRA, the Professor must go back to their Department Chair, Dean and VP for re-approval of their TRA.

If the Professor is using their personal vehicle, a round trip “Google Map directions” must be attached to the TRA. The 2023 IRS Mileage reimbursement rate is 65.5¢ per mile.

The employee, Department Chair and Dean sign the TRA. Wet signatures only, no electronic signatures.

Go to the CCM Website, Faculty and Staff, E-Forms. It helps to bookmark this page.

All Expense Reimbursement Forms must be to CTL within five days of returning from the conference. There is a ten business-day window policy set by CCM Accounting for submitting expenses. After ten days, CCM Accounting cannot guarantee reimbursement. If completion and submission of the Expense Reimbursement Form passes the ten-day window, appeals may be made to the Chair of the Board of Trustees. Please refer to the Expense Reimbursement Form Procedure (03.11) in the Business and Finance Division Policies and Procedure Manual.

Several items are required.

(1) A completed and typed Expense Reimbursement Form with expenses broken out by day (the form will calculate expenses). Receipts taped (on 8 1/2 x 11 paper) in chronological order.

(2) An “Activities Attended and Value of Conference” statement if travel was out-of-state. Accounting will not process expenses without this statement attached.

(3) If the “Share Format” is an Article or Narrative, an attached Article or Narrative is required as well as an electronic copy sent to CTL via email ctl@ccm.edu. FYI, the “Activities Attended and Value of Conference Statement” is an option as the Narrative. If the “Share Format” is a Presentation or Learning Session within CTL, a scheduled date and time is to be coordinated with CTL prior to submitting expenses. If the above criteria are not met, the Expense Reimbursement form will be returned. Please keep a copy for your records.

The meal allowance per day is $50.00. If the amount of meal is over $50, enter entire amount on expense reimbursement form, Accounting will make the adjustment.

No, CTL will complete the budget code sections.

Go to the CCM website, Faculty and Staff, E-Forms. It helps to bookmark this page.

The Applicant, Department Chair and Dean sign the Expense Reimbursement Form before submitting to CTL for processing. Wet signatures only, no electronic signatures.

The Professor will receive payment via Accounting. The process can take from one to two weeks.

The application can be found at the bottom of the “Louise and Samuel Olshan Endowment for Faculty Professional Development”.

The typed application is to be submitted to CTL. Please retain a copy for your records.

The application package is reviewed by the CTL Co-Directors and then sent to Sr. VP Enright for review and processing.

The Committee will notify the recipients by mail.

The Professor must complete the Membership Grant Application and obtain the Department Chair’s signature. The invoice with a CCM mailing address and the application is then sent CTL (SH120); CTL will create a Check Request. All applications will be processed as payment to the organization(s), no personal reimbursements per Accounting Policy.

Yes, there is a $250 per academic year cap.

No, CCM Accounting Policy has a one-year only membership policy.

Yes. Please ensure that the CCM address is on the invoice. Accounting will not process without a CCM address.